Administrative Assistant

Job description.

• Handle and manage all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update the filing system, ensuring that all documents are properly organized and easily accessible.
• Schedule and coordinate meetings, conferences, and travel arrangements for the management team.
• Prepare and distribute meeting agendas, minutes, and other necessary documents.
• Assist in the preparation of reports, presentations, and other business documents.
• Manage office supplies inventory, order new supplies when needed, and ensure proper maintenance of office equipment.
• Greet and assist visitors, directing them to the appropriate person or department.
• Manage and maintain office calendars, scheduling appointments and reminding employees of upcoming events or deadlines.
• Coordinate internal and external communications, including routing calls, taking messages, and responding to inquiries.
• Assist in the planning and execution of company events and employee engagement activities.
• Collaborate with other administrative staff to ensure efficient office operations

• Skills and Qualifications:
• Excellent organizational and time management skills to effectively prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in handling administrative duties.
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, including professional phone etiquette.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills to work effectively with colleagues at all levels of the organization.
• Ability to work independently with minimal supervision and as part of a team.
• Basic knowledge of office equipment and systems.
• Problem-solving and decision-making abilities to resolve administrative issues efficiently.
• Strong multitasking skills to handle multiple projects and responsibilities simultaneously.
• ND, NCE, HND/BSc/BA